Business companies, universities, membership organizations, and other similar groups have long realized the necessity of effective document management. Those groups which have accumulated numerous paper records have all initiated efforts into converting them into computer files through the use of professional document scanning services. By converting these documents into computer records, they no longer have to take up too much space, they can be more easily secured from unauthorized access, and authorized users will find it more convenient.
The necessity for the change has become so obvious that even government agencies are following in the trend as well. Of course, it required the issuance of a memo from the US President, but even so the change can be refreshing. The government officials will actually find it more useful in their daily activities, and the citizens they are serving will benefit as well.
The Presidential memo ordered the various heads of agencies to make improvements in document management, which can considerably lower department expenses while at the same time improve the quality of service. By having more effective document management, people from different departments can better spread vital information with each other. An effective system also will decrease instances in which people from other departments are doing the same things because they are unaware of the activities outside their agencies. With the proper management of documents and records, they can also better evaluate their efforts, and make improvements much quicker. Essentially, better document management results in greater efficiency and much lower costs.